Lessons from Procter & Gamble – Focusing on the Important and Cutting the Clutter of Emails and More

Are you inundated with emails, meetings and other less productive intrusions in every day?  What can you do about it?

     

         

Clearly the Executives at P&G do not completely eliminate emails or meetings and neither should you.  But how can you handle these in the most effective manner?

As you will quickly see, these recommended actions apply to meetings as well and both can significantly clear up time for more in-depth thinking about the business.

1.   

1.     # As in all areas, start with the right focus.  This will come from the strategic business plan.  You will find emails on many different subjects in your files.  You can quickly identify the ones that that are based on the plan.  Eliminate all other emails that don’t come from the actions on the plan.  This supports the focus.  If anything is REALLY important, it will show up again.

# Insist that all emails be action oriented, either as a recommendation or a summary with conclusions.  There are just too many “nice to know” or “thought you might be interested” emails.  Stop them.  If they don’t have action to drive business growth, they are a waste of your time.

# Eliminate almost all of the “Reply to All” emails.  They just clutter everyone’s Inbox and encourage others to hit the “Reply to All” tab, thereby further adding to the clutter.

# Don’t start the day with an email review.  You have important activities to perform and they must demand your best time and not be cut short at the end of the day.  Set aside a specific block of time later in the day and hold to it.  Too often “just 10 minutes” turns into two hours.

# Be judicious.  Don’t take the emails home with you to spend the evening in front of the computer.  If you have something really important, do it.  The rest will wait until the next day.     

  

 c) Scott Adams

Meetings, meetings, meetings.  So much time is wasted in meetings.  Several years ago there was a book titled, “If you want shorter meetings, don’t have chairs”.  There is some truth to that.  Many of the recommendations about emails apply to meetings as well.  With the right plan and effective delegation meetings can be focused and very productive.  Get the right plan.

Hopefully you will not view this article as just another workflow improvement message.  It is designed to help your productivity and that of your teams.  It is recognized that generally while you and your team have the abilities, you have neither the time currently nor the procedures to be able to implement this plan. 

Unfortunately, many companies do not make the necessary changes and just keep trying to wade through all the various clutters. 

Don’t do that.  Bring in an experienced consultant to help you work the plan and establish the right focus and priorities.  While the business will prosper, your peace of mind and freed time alone is worth the effort.

Thanks.

John

John Maver
Founder and Managing Director of Moon & Stars Consulting
President Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – The Next Step

What is your next step to drive profitability as you start 2015?  What worked last year and what will you continue?  What markets and customers will you pursue and what needs to be put in place to be successful?

 

 

What is your next step for the right plan that all in your company know and can follow?

As we have written in earlier articles, Procter & Gamble devotes considerable time and effort to creating the specific strategic plan for their overall business and under that plan for each of their business units and brands.

 

During these early weeks of 2015, P&G has a clear next step.  It is an in-depth review of their plans to insure that they still are on target and will achieve the required results.  This is very important work since it will direct corporate effort and resources.  Once the plan is vetted, they will move quickly to put it into action.  It is understood across the company, the roles and responsibilities of all.  The focus is clear and the next steps known.

 

How will they accomplish this work?  It involves top management and then as it cascades down, directors and managers.  It is facilitated by professionals with the experience to guide the required data collection and the subsequent reviews.  These professionals are required so that the executives can concentrate on developing the right plans.  Most companies do not have these skills on staff but hire experienced consultants to assist the company.  It provides a very positive ROI on the relatively small amount of funding required.

 

What are you doing?  If you need help in either creating the right plan to start or refining an existing plan and committing it to written form so that all can follow, please contact us.  We have a wealth of experience both at Procter & Gamble as well as with companies in a broad range of industries.

 

Thanks 

John Maver
Founder and Managing Director of Moon & Stars Consulting
President Maver Management Group
(925) 648-7561
Maver Management

What’s the issue? Business planning or just doing?

The recession continues and more and more businesses are failing - failing and being forced out of business, failing enough to have significant losses despite large layoffs and a desperate focus on cost cutting or failing through having little idea of how to turn the business around and keep a meaningful cash flow.

What’s the issue? Is it too much planning or too much action?

Are they failing because they have spent so much time creating the mission, vision, objective, goals and measurements for their strategic business plan that the opportunities have passed them by? Or are they locked in to outdated plans, programs and spending? Or is it more a case of having leadership that is unable to cope with the realities of today’s dynamic marketplace?

On the other hand, is it because they do not have a basic business plan that they are following and are just winging it? In this case, everyone is going full speed, but not in the same direction, no matter what you may think and certainly not toward a specific goal.

Or worse still, is it because they are faced with analysis paralysis and actually doing nothing? This cause a company to seize up and the organization grinds to a halt.

Actually, the failing may be the result of some or all of these elements. Business plans are a MUST for every company. However, they need to be actionable. And they need to be acted upon, adjusted and acted upon again. They shouldn’t be binder thick. In fact, we recommend that they be kept to one or two pages. Otherwise, they are not read, used properly or followed.

What are you doing in your company? If your company is struggling, is it due to over-planning for the business with concentration on the theoretical plan and not taking the appropriate action? Or is it all action and no known overall plan. Clearly, it can’t be an either/or if you are going to survive in today’s economy. It is a reasoned combination of both planning and action.

Do you have a written business plan? Is it simple and understandable to all? Has it been communicated to others?

Are they taking action on it? Are you adapting the plan based on the ever new market feedback? Do your customers know what you are trying to do and the benefit in it for them? Are they supporting your direction?

What are the results and what needs to be changed?

So many companies are focused on cost cutting that they are not generating revenue that is desperately required for cash flow and support and also undermining all future efforts. Now, and when the economy turns, it is going to be the company with the successful plans put into action and market honed that will prosper.

Managing in today’s turbulent times isn’t easy so don’t think you can do this on your own. Get some help from experts who have been there before and can help lead you through the problems.

This can be a time for you and your company to actually prosper but you have to do it smartly.

Thanks.

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – Integrity

 

 

We have written several times about core values of an organization.  Our experience at Procter & Gamble made us believers and we became accustomed to dealing with colleagues with integrity.  Those that didn’t got weeded out quite quickly as they came into the global headquarters.

Here is how integrity was explained at P&G. 

Integrity - We always try to do the right thing.  We are honest and straight-forward with each other.  We operate within the letter and spirit of the law.  We uphold the values and principles of P&G in every action and decision.  We are data-based and intellectually honest in advocating proposals, including recognizing risks.

As we formed Moon & Stars Consulting LLC, all with ex Procter people, we naturally assumed that integrity would be a normal part of our lives together.  Building on it we expected to develop a strong business that would apply that same integrity to our clients for their success too.

One can’t assume integrity in some others no matter what the pedigree.  You have to take the practical steps to confirm it.  You will find that the conclusions are not surprising, but so easy to overlook as you look for the best in people.

1 “Trust everyone but cut the cards.”  This is an old poker message and it means make sure that you keep a personal eye on the finances with regular review.  It isn’t enough to have a summary supplied by one person unchecked.  Go to the source and verify.

2 Never let one person handle the finances alone.  Make certain that there are at least two signatures on the bank accounts.

3 Work together and build together.  If you don’t give lack of integrity a chance to get started you can avoid much trouble later. 

4 If you find lack of integrity, rid the company of it immediately.  It is like a cancer and will spread.

These are simple actions and can avoid a great deal of pain to a company.  Don’t be misled by appearances.

If you need some help on this issue with your company, contact us.  We would be happy to help.

Thanks,

 John

John Maver
Founder and Managing Director of Moon & Stars Consulting
President Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – Valuing Experience and Expertise

What is the greatest challenge facing executives today?  It isn’t opportunity or drive or brain power.  Today’s executives are faced with more challenges, but less time than ever before.  Most are relatively new to their jobs as the average length of tenure for a CEO is just over two years.  They are being asked to handle issues like the experienced executives of old who have a great deal of expertise. 

      

 

Despite being very smart with boundless energy, the new management can be babes in the senior management ranks.

 

It would seem to make sense that the senior executives and particularly the CEO gets some help, at least in the short term, to do, teach and mentor.  The impact on not just productivity but on the business acceleration can be significant.  This doesn’t have to be a full time hire. Getting an experienced consultant with expertise can be the most cost effective.  Use them to provide the short term boost and then handle the business as before, but with the benefit of the new training.

 

At Procter & Gamble throughout our years, there were many senior managers available to help with a specific need.  They had faced the challenges before and had both the expertise and expertise to guide us.  As a result we didn’t have the struggles learn and understand how to best capitalize on the opportunities.  At Moon & Stars Consulting, we do the same for our clients.

 

Take advantage of the “grey hairs” and benefit from their expertise and expertise.

 

Thanks.

 

John

John Maver
Founder and Managing Director of Moon & Stars Consulting
President Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – “Stick to your knitting” – Core Competencies

As you might gather from the title, people at P&G didn’t make this statement in so many words. In fact, these words came from my mother when she wanted me to concentrate on what I was doing and not get distracted. But the meaning was clear from my years at Procter & Gamble, as well.

In Procter and business terms, it means to understand your core competencies and stick to them. Don’t get sidetracked and move away from where your true competitive advantage lies. You can quickly recall many companies that strayed and suffered great losses as a result. Gatorade anyone?

Just so that we have a common understanding of the definition of Core Competency it is: A unique ability that a company acquires from its founders or develops and that cannot be easily imitated. Core competencies are what give a company one or more competitive advantages, in creating and delivering value to its customers in its chosen field.

While P&G is clearly known as a marketing/branding/advertising company, it has other core talents as well. The primary core is the people. Great care and effort is expended in identifying and recruiting top candidates in all functions. Then, strong training and development programs are put in place for all, since the company is a promote from within and the future of the company rests heavily on the new hires. They state that people are their most valuable asset and they mean it.

The second core competency is in research and development. The company has “overspent” in this area for decades. In fact, at one time, there were more PhDs per square foot in the R&D labs than at any other place in the world.

The combination of these three elements results in a core competency of bringing superior products to market. Superior is defined as not only breakthrough, but also better meeting customer needs. Breakthrough products include the first shortening (Crisco), the first detergent (Oxydol/Tide), the first workable disposable diaper (Pampers) and many more. The company has been and remains the premier consumer packaged goods company as a result.

This is not meant to be a self-serving article, since I spent more than two decades at P&G. It is meant to help other companies spend the time to clearly define their core competencies and then build strategies and business plans that capitalize on them.

Having been in business for more than 4 decades and as a consultant for more than 12 years, I have seen many companies that have failed to find their core and their efforts achieve less than optimum results, at best. Some do not change and are no longer in business. Resources both human capital and financial are scarce. The dilution of those resources on key projects as well as the lack of focus often causes major damage to companies.

If you need help in identifying your core competencies or creating the plans that will make you successful, contact us. We have a lot of experience as a business acceleration company.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – Brand Building

Procter & Gamble has had the reputation as the premier brand builder over the years. Their methods have been copied by many companies, not only in consumer packaged goods, but across a wide variety of industries. The company has a full dedication to providing its consumers with brands and not just products. What does that mean? It means that they are committed to establishing their products and their performance as promising something specific to consumers and then delivering on that promise. Consumers get a product that not only works and works better than most, but also the confidence that the product will do exactly what is claimed.

Here are some thoughts about brand building:

A great brand can be in any industry.
As I said above, it isn’t just consumer packaged goods brands like Tide, Olay, Pampers and Crest that have recognized the value of brand building instead of product selling. Some categories may lend themselves to branding better than others, but almost any product offers an opportunity to create a frame of mind that's unique. Nike, for example, is leveraging the emotional connection that people have with sports and fitness. In the technology industry, most people do not know what Intel processors do or why they are superior to their competition. All they know is that they want to own a computer with "Intel inside." And are willing to pay more for it.

A great brand understands what and who it is.
To build a great brand you have to understand who you are. Go to consumers and find out what they like or dislike about the brand and what they associate as the very core of the brand concept. That gets you started. To keep a brand alive over the long haul, to keep it vital, you've got to do something new and reenergize it. It has to be related to the brand's core position. Many mistakes are made by trying to make the brand something that it is not and more importantly, what customers do not believe it is.

A great brand is relevant.
Knowing oneself leads to establishing relevance. It meets what people want and performs the way people expect. The delivery of the message may change to stay current but the basic promise stays unchanged and relevant. Consumers are looking for something that has lasting value. There's a quest for quality, not quantity.

A great brand changes the game for the entire category.
Procter & Gamble brands have dramatically changed their categories - Tide in fabric care, Crest in dental care, Olay in beauty care, Pampers in baby care. Other brands like Disney, Apple, Nike, and Starbucks have made it an explicit goal to be the protagonists for each of their entire categories. Disney is the protagonist for fun family entertainment and family values. Apple wasn't just a protagonist for the computer revolution but a protagonist for the individual becoming more productive, informed, and contemporary. They have changed information flow with the IPhone and IPad. A great brand raises the bar -- it adds a greater sense of purpose to the experience.

A great brand capitalizes on emotions. The common ground among companies that have built great brands is not just performance. Emotions drive most, if not all, of our decisions. Not many people discuss the benefits of the high performance Mercedes engines. But they do picture themselves sitting behind the wheel of this luxury automobile. A brand reaches out with that kind of powerful connecting experience. It's an emotional connection point that transcends the product. And transcending the product is the brand.

A great brand has design consistency. Fashion brands may be the most obvious example. Ralph Lauren and Calvin Klein, for example. have a consistent look and feel and a high level of design integrity. They refuse to follow any fashion trend that doesn't fit their vision. They're able to pull it off from one season to the next. Strong brands like Levi's, Gap, Disney and Procter & Gamble consumer brands have a design that supports the brand image in the minds of the customer.

A great brand operates for the long term.
Many of Procter & Gamble brands are close to a century old and in the case of Ivory soap, one hundred and fifty years old. These brands are based on solid value propositions. Conversely, in the past two decades, many companies stopped building strong brands. As a result, there were a lot of products with very little differentiation. All the consumers saw was who had the lowest price. Many of these products are off the shelves and many companies are out of business.

There is a key lesson from Procter & Gamble who have a stable of billion, yes billion dollar world wide brands. In an age of accelerating product proliferation, enormous customer choice, and growing clutter and clamor in the marketplace, a great brand is a necessity, not a luxury. If you take a long-term approach, a great brand can travel worldwide, transcend cultural barriers, speak to multiple consumer segments simultaneously, create economies of scale, and earn higher margins over the long term.

If you need assistance in turning your products into great brands, we can help. Contact us.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble – Clear, Concise Communication

Procter & Gamble has long been known for its “one page memo”. There are a number of important reasons why this idea has proven to be so successful for P&G and none of them have to do with saving paper. Actually, while the memo itself is one page there are generally additional pages of supporting documentation that provide additional information in support of the information included on the first page.

The primary purpose has been assumed to be sending forward the information required for a decision to be made by upper management on some business acceleration idea. Procter & Gamble generally operates in a "bottom up" mentality where the people closest to the business and with the most relevant facts are responsible for leading the management thinking and accelerating the business progress. They do that through recommendations, research summaries and competitive analysis that all follow the one page format.

While the first purpose is to lead management and secure approval, there are other important purposes as well. As a new Brand Assistant significant time is dedicated to your training. As it relates to the one page memo, it is training in being able to think. The brevity of the memo forces the writer to be crystal clear in deciding exactly what they are recommending to accelerate the business and the basis upon which that recommendation is made. The training in this area starts early in your career and is extensive. Forty years later, I still have my first P&G memo. It was rewritten 11 times, each time going forward at least one level of management and then coming back with “suggestions” to improve the conciseness, clarity or communication. As I review this memo, I marvel at the time invested in me and know that this was just average for the number of rewrites required. By the way, the recommendation went to the President of the company and received not only approval but a note saying “well written and very clear memo.”

The next purpose is to facilitate review by upper management. The format is identical for all recommendations and all excessive verbiage is eliminated. This may seem to be unimportant. However, in a company with tens of thousands of employees and many, many business acceleration memos being forwarded every day, the only way to insure proper understanding of the communication is to insist on standardization and brevity.

Finally, the clarity of the communication enables all of the departments who are involved to be clear on what is required in their role to execute the business acceleration idea. They are required to have signed off on the recommendation before it is forwarded to management so that when approved, co-ordinated action can commence immediately.

Frankly, the appreciation for the “one page memo” and all that it achieves increases with the time one is at Procter & Gamble. Its usefulness is proven over and over. Having moved on from P&G to run businesses and other companies, I have seen the value of the clear, concise communication and thinking training pay off in those companies too. Many clients have complimented our company on its ability to cut through the mire of information to clearly define the challenges and opportunities and the business acceleration ideas that can capitalize on those opportunities.

For examples of the one page memo format, send us an email. The contact information is below.

Thanks

John


Procter & Gamble prides itself on providing outstanding training for its people. Actually, it is a necessity, since the company has a strong “promote from within” policy. As a result, there are a number of significant lessons that have been learned over the course of a 23 year career at Procter & Gamble like I had. This is part of a series of articles which will share some of those lessons. If you would like the benefit of this expertise applied to the business acceleration opportunities in your business, contact us.


John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Lessons from Procter & Gamble - 10 People Lessons for Leaders

Procter & Gamble prides itself on providing outstanding training for its people. Actually, it is a necessity, since the company has a strong “promote from within” policy. The senior executives have risen from the ranks. Not only does this instill common values by weeding out those who do not share the same values, but it also forces the company to have strong training and development programs. As a result, there are a number of significant lessons that have been learned over the course of a 23 year career at Procter & Gamble like I had. This is part of a series of articles which will share some of those lessons.

10 People Lessons for Leaders

1. P&G leaders get to know people as individuals. The leaders take the time to understand the strengths of their people and how to capitalize on these strengths most effectively to help them to win. Group activities are great for building teams, but one-on-one interactions build trust.

2. P&G leaders take a personal interest in their people’s success and let them know it. When employees understand you genuinely care about their well-being and career advancement, they will give you their best performance.

3. A leader gives credit to others, particularly in team situations. Since in most instances, analysis and creative solutions are sent up the line in recommendation form, starting at the lower levels, the credit for the good idea generally goes to the ones who are closest to the business. It is okay to accept credit for your part but successful P&G leaders make certain that the right people get the credit.

4. The most effective P&G leaders are good listeners. They encourage others to talk about themselves and make them feel important. John Pepper and AG Lafley were particularly good at this. The organization rallied behind them and pushed the company to exceptional performance.

5. P&G leaders are predictable by being constant. While it is acceptable to change one’s mind as new facts are uncovered, the leaders explain the rationale. This not only helps others understand the decision but helps train them so that they too can reach the sound conclusion. It enables others to trust you and your thinking.

6. Decisions are fact based and it is generally not who is right, but what is right. As a result, P&G leaders have their people’s back. They do not let their employees take big risks alone.

7. Make certain expectations are clear. All people want to succeed and they can accomplish this most effectively when the expectations of success are made clear in the beginning and then reinforced throughout. Failure to deliver against fuzzy expectations is not the employee’s fault, it is the manager’s.

8. Feedback is important. Open and honest feedback is essential even if it is uncomfortable for development of employees to occur. Hidden agendas never stay hidden and they breed mistrust. Regular performance reviews on a formal basis are best supplemented by informal reviews at the time of a “training” situation.

9. Listen for cries of help or assistance and respond quickly. When your employees raise a problem to your attention, it is usually viewed as a big issue in their mind. Take action, so it doesn’t end up growing into a big problem in your mind, too. That doesn’t mean taking over the problem. It does mean that your experience has probably handled this type of problem in the past and you can provide the appropriate direction.

10. “Do what is right” is a stated company value. This guides decision making and causes the organization to quickly understand and support even difficult decisions. This is most critical when it comes to the people and the way that they are handled. Employees expect and respond to honest and helpful feedback and criticism. They appreciate development plans that are designed to help them become more effective. They respond positively to reinforcement of their worth. They may not be in the right job and their talents may be suited better in another area. Letting them know this and working productively for them and the good of the business will generate productive winners throughout the organization.

There are going to be other articles in this series so stay tuned. If you would like the benefit of this expertise applied to the business acceleration opportunities in your business, contact us.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Four Fatal Flaws of Business Planning

The effective development of business plans is drawing a lot of attention these days. In no way does this mean that companies are becoming more effective in their business planning or business plan creation. Many companies claim to be doing regular business planning but most are not. Executives and managers continue to make fundamental mistakes that undermine otherwise well intentioned strategy formulation efforts.

Here are four fatal flaws that consistently creep into business planning processes that if avoided, can significantly improve both the process and the results.

Skipping Rigorous Analysis Before Starting On The Actual PlanMany executives and managers believe their business experience and knowledge base alone equips them with all the information they need to conduct effective business planning. This belief is almost always untrue and serves only to undermine the kind of critical thinking from which truly creative strategies are born. This becomes complicated, since most planning is done by a team and all participants come with preconceived notions and differing sets of data on which to base the plans. Having an experienced facilitator with success in business planning is critical. A good business planning process takes full advantage of the numerous tools of strategic analysis to gain key insights regarding how the industry is evolving, how competitors are changing positions, and where an individual firm's sources of competitive advantage lie. Don’t ever overlook the critical role of defining the company’s Core Purpose and Core Values before you start.

Believing Strategy Can Be Built in a DayMany executive teams earnestly believe that effective strategies can be identified, explored, and agreed upon during abbreviated offsite meetings where the main driver of the agenda is the timing of snack breaks. While offsite meetings are useful forums in which to share information and address key issues, meetings should be adequately timed over days or weeks if necessary, so that sufficient preparation, review and discussion can occur before and during the event. We have found that breaking the process into multiple sessions, each with assigned pre-work, allow participants to reflect on the work being done in less pressured surroundings and provide clearer input to the plans.

Failing to Link Business Planning with Strategic ExecutionAccording to a recent survey, execution overall and strategy execution in particular hold the first and second positions when it comes to "top issues" in executive's minds. Executing strategy requires the work of the entire organization, whereas business planning only requires the top team. One of the greatest challenges of the planning team is the ability to link their work with ongoing strategy execution. Strategic success demands a simultaneous view of planning and doing. Managers must be thinking about executing even as they are formulating the plan. They also must find a means of effectively cascading the corporate plan down into the various functions and business units so that all of the work is aligned.

Dodging Strategy Review MeetingsBusiness plans quickly become obsolete when there is no activity in place to keep them alive. Worse, managers sometimes feel freed from execution accountability when reviews are continually rescheduled or dropped from the calendar altogether. Successful businesses have made their business process a continuous and dynamic one. This is a more realistic approach than the once-a-year planning meeting that still dominates many corporate business planning efforts. The most direct way to maintain a consistent focus on strategy is to schedule and hold regular strategy review meetings. At the end of the business plan formulation, managers should establish a strategic governance process where business plan review meetings are scheduled a year in advance. In the meetings, with each of the strategies and tactics having an owner responsible for it, there is accountability. The measures that have been developed provide a strong basis for review of the success of the pan and what may need to be modified to keep on track.

Business planning tied to strong execution is a winning combination. Our clients are enjoying this success. How may we assist you?

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Turnaround Management – Tips that work

Is your company in a “turnaround” condition? The common definition of a turnaround is very broad. It is basically about improving performance from one state to a better one. Being in this situation can cover more than just those companies that are about to go under. It can also be companies that have great opportunities for growth ahead of them, but need to change the way they do business in order to capitalize on them. While there are common lessons that apply to all, in this article we will focus on turnarounds from a negative position.

In the recent economic climate, we have become accustomed to companies struggling, with many going out of business. They haven’t been able to control their costs effectively or create the sources of revenue that will sustain the company. The majority of respected surveys put the success rate of turnarounds in these situations at between 20% and 35%, depending on the definition of under-performance and success. Those with turnaround experience know that turnaround situations are usually highly stressful and, if unsuccessful, very poorly rewarded.

Yet, they offer some excellent insights on what is important for a new CEO to consider. Clearly, there are factors that are unique to certain situations but in general these seven factors have led to success in most turnaround situations for troubled companies. For those companies who are not in turnaround mode but need business acceleration, there are some gold nuggets in here too.

1. Identify the real problem.
There are two generic reasons. Either something major went wrong for a short time, usually loss of a dominant customer or a dramatic market change; or something minor went wrong for a long time, usually poor understanding of customer or product profitability, that led to misguided allocation of capital and resources. Given the economic climate, it is tempting to blame market changes when things go wrong. That may also be true. What matters is the need to establish what went wrong and fix it.

2. Take control of time.
Senior teams, and particularly new CEOs, experience relentless demands on their time from all stakeholder groups from the Board, down through the banks, suppliers and customers. At the same time, management is constantly harried by a series of apparently urgent tasks, each of which is critical in its own way. The CEO needs to create breathing space for actually working on the business operation as a whole. While there are the fires to fight, there is also a necessity to protect the time that they and their team need to think, understand the problems in the business, formulate the plan, and implement it.

3. Get the finances under control.
Creating a bottom-up budget and making the team accountable for every part of income and spending. In addition to problems of solvency and profitability, most companies in turnaround situations have issues with liquidity. Whereas profitability can be addressed internally by sensible planning and performance management, liquidity usually requires external support from financiers, ranging from payment holidays through to cash injections. Sources will need to be reassured that there exists a viable business both in the short and mid-term, and that they are not throwing good money after bad. This liquidity brings breathing space that allows management to make calm, rational decisions that support long term survival and profitability.

4. Make promises you know you can keep.
In a turnaround situation, all of the stakeholders are concerned: employees, shareholders, banks, creditors, business partners, customers and suppliers. Increasing their confidence is critical to making any progress. Management has to be proactive and make a series of promises, which it knows it can keep. Hitting these checkpoints is the most effective tool management has to build its credibility.

5. Upgrade the executive team.
New plans almost always require a new team that is committed and able to execute the plan. Seldom is there a dramatic change in the fortunes of a company without a corresponding change in the senior team. This means at least two or three changes in senior personnel and that started with the change in CEO. It should be done quickly and bringing in senior consultants with specific experience is an excellent short term aid.

6. Simplify
Complexity is a double-edged sword in turnarounds. Companies often get into trouble when they take on too much and when they are in trouble they try extra benefits to get out of what they are doing. When resources and time are constrained, the business needs to concentrate on doing a small number of things well. This can mean reducing product lines, cutting or selling business units, outsourcing business processes or numerous other simplifications depending on the situation. The process of simplification needs to go far enough to give the remaining activities the focus of management time and investment required to do them well.

As you are reading this article, you might think that all of these tips are common sense and relatively obvious. However, all of them are also easy to dismiss, overlook or delay. DON”T!!

Let us know how we can assist you. We have experience across a broad range of industries and turnaround situations.

Thanks,

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Core Values are the Basis for Organizational Effectiveness

As you know by now, I spent 23 years at Procter & Gamble, starting at the bottom of the advertising/marketing ladder and with the company’s policy of promoting from within, rose to an executive level. The advantage that I had, as do all P&G employees, is the fact that the core values are known and lived by not only a few in management, but almost everyone around you.

It was easy to see employees, who were dedicated, management who cared about the staff and who knew the business and customers who were loyal. The logic of why this organization worked so well was obvious. It was the solid foundations on which this corporate structure was built. Those foundations were the corporate values. However, they were not mentioned overtly. Nor were they written up on any brass plaques or signs hanging on the walls. But evident they were. How did this organization succeed in having “everyone singing from the same book”? The answer lies in the nature and extent of the training that all staff experienced and shown daily by all around who served as role models.

Some management writers have coined the phrase “walking the talk”. It is intended to mean that management, and particularly top management, must model the behavior they expect of others. But how often does it happen and more importantly, does it work? As Lebow points out “The only thing that really changes behavior is when the proclaimed values are practiced at every level, including at the top”. The inference can be drawn that not only must managers “do what they say”, but there also must be a collective understanding of “what precisely it is that we should all do”.

In today’s economic environment, spending 23 years with one company is rare. So is the promotion from within concept because it entails training and development investments and the knowledge that much of the benefit is going to go to other companies as employees move on. We have been scripted as consumers and business managers to want “instant” gratification. Hire someone who has the talent and experience based on previous work and companies and utilize them until either they no longer can provide the value or they are lured away by other companies.

I have also found that candidates when evaluating possible employment opportunities with another company seldom consider the values of that company and whether they match with their own value set. Certainly position, title, compensation, perks and expected work are all evaluated Yet the single greatest reason for people moving from one company to another is their lack of fit with company values in one way or another.

Having worked for Procter & Gamble and then Clorox from the time I came out of graduate school, I perhaps foolishly assumed that all companies had positive company values. I quickly found that this wasn’t the case when I moved to my first privately held company. The business results and internal chaos were a direct reflection of ill-defined and often negative company core values.

Most successful companies focus on their core competencies, not to be confused with core vales, at least to some extent and there is a desire to hone those competencies. This leads to the companies instituting MBOs, Quality Circles, TQM, ISO9000+, Benchmarking, Process Engineering, Six Sigma and many others. While all these strategies are based on sound theory, they do not reflect the very nature of why the organization has been successful that of corporate behavior that is based on shared values - the Core Values of the company

We are often asked as we lead the strategic business planning process for clients, why we start with the Core Purpose of the company and the Core Values. All organizations have values, whether they are publicly evident or not. These drive the success of the business plan that we are creating. That success is ultimately dependent on the people in the organization and how well they work and exhibit the Core Values.

By now, you should be convinced of the importance of Core Values and making them a living part of your organization.

BUT!

The questions for you as a leader of your organization, whether at the “C” level or down through manager are:
1 What are your personal Core Values?
2 How well are they known and lived?
3 How do they match up with the Company’s Core Values?

You don’t need a behavioral scientist or an organizational development expert to help you. You and other business people can identify them and then instill them. If you need help, contact us. Core Values provide strong foundations for organizational effectiveness.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Are you a Leader?

Of course you are! If you are holding any management or executive position you must be a leader. Or at least have some leadership qualities. But what are the key leadership qualities. Much has been written about leadership and many, many great leaders have been studied in detail. Some actually become “icons” by virtue of their success and that may or may now have anything to do with their leadership style.

We are not suggesting that you exhibit all of the attributes listed below. If you did, we all would be following you as an “icon”. The key is to review them and understand which ones fit you now and which ones you believe you could adopt to make you more effective. Be selective and pick the few that will provide the greatest leverage to you and your organization.

Leaders (distilled from High Impact Leadership by Mark Sanborn):
1. Spend 50-75% of their day focusing on the top 3-4 items in their business.
2. Focus on how best to use their time and energy and the time and energy of others.
3. Not only do things right, they do the right things.
4. Use future focus, strategic anticipation.
5. Achieve excellence by investing additional time and energy if it makes the product, service, or outcome noticeably better for their business.
6. Determine how to get people & organizations to improve.
7. Recognize the importance of setting goals for employees that are not easy to achieve.
8. Recognize that change is an indisputable good condition and make change (improvement) a necessity.
9. Involve people in how change will take place.
10. Continually grow through study and introspection.
11. Dare to be different.
12. Constantly ask themselves and others what has been done to add value to the organization.
13. Make sure they are asking the right questions and search for all the right answers.
14. Learn to act on incomplete information.
15. Are willing to make more mistakes.
16. Follow the adage "if it isn't broken, make it better".
17. Create a sense of urgency - ask "What's next?"
18. Realize that performance is achieved through coaching, training and practice.
19. Lead with enthusiasm.
20. Leaders Create Leaders.

How did you do? Did you recognize qualities about yourself on this list? What should you be doing that you could be doing that would make you a more effective leader?

We have worked with many senior executives. If you would like some help or mentoring, contact us. We would love to help.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Analyzing Your Business Needs - And a Free Offer

Many companies struggle under the weight of large amounts of data. They have been unable to effectively and efficiently turn it into useful information. Worse still, they have not been able to use it to successfully analyze the business and therefore take the steps necessary to either handle the challenges or take advantage of the opportunities.

We have developed a simple questionnaire that we use with our clients to provide a snap shot of the business and can lead to targeted effort on improvements. This may help you analyze your business as well.

Just respond to each statement below with a simple ranking.
1 Strongly Disagree
2 Disagree
3 Neither Agree nor Disagree
4 Agree
5 Strongly Agree

Maver Management Group Business Self Assessment
1. Our business goals are clear and have been communicated to all employees.

2. Our business progress is at or above forecast and is accelerating.

3. We have a written business plan and strategies that are known by all managers and guide their activities.

4. We understand our core competencies and our business plans are built on them.

5. We have identified the key issues facing the company and a specific plan is in place to address each issue.

6. Our company and our products have a clear positioning and it is promoted by Sales and Marketing.

7. There is a clear customer focus across the organization.

8. We are a preferred supplier to our customers.

9. Our revenue and profit is usually very close to forecast.

10. Our financial measures and results are known and understood by all managers.

11. We have clear metrics that measure the progress on each of our business plan strategies and the advancement toward our long term goals.

12. We understand the bottlenecks in our operations and have programs in place to address them.

13. We have a strong development and training program for our personnel.

14. We have alliances with other companies that extend our capabilities cost effectively.

15. New products make up a growing percent of our business and their market introductions are at or ahead of forecast.

If you have ranked any with 1 or 2, you have identified an area of concern. If you have more than two or three statements ranked this way, you may have a significant problem ahead of you. Very few executives have ranked their operations as all 4s or 5s. If you rank your company in this way, you might want to get a second opinion from within your company. Generally, when this happens the others see the business differently.

This should give you a start on identifying the issues that are holding you back and also the areas upon which you might build to accelerate your progress.

Special OfferSince we use this tool regularly, share your results with us and we will provide an analysis of your results free of charge.

We’ll even discount our regular business planning price if we can help you use the analysis to accelerate your business progress.

Try it out!

Thanks.

John


John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Business New Year’s Resolutions

It’s a new year. A new quarter. A new month. And you have enthusiastically thought about how you will make this new time so much better for your company and for you personally. You have a clean slate upon which to write. Well, as they said in that car rental commercial, “Not exactly”. There are a number of carryovers from last year, quarter and month, right?

In fact, it is the carryovers and habits set before that are the major causes of new resolutions and plans not being put in motion or carried out.

Unfortunately, the thoughts are just in your head and unless they are written down in the form of a plan and shared with your organization, the chance of them actually happening is virtually zero.

There must be a concrete change in order to alter the course of events. If you keep on doing the same things, you will keep on getting the same results. It’s not just the definition of insanity; it is what happens to most businesses.

The most effective change is the creation of an updated strategic plan. It can be a plan created from scratch or one that is updated and modified to take into account the current business and industry environment. The Institute for Strategic Planning has found that 73% of companies do not have a written plan that is known throughout the company. No wonder that business continues as it always has.

This is the moment to invest the resources and time to put those new thoughts down in a plan and capitalize on the opportunities in front of you. Many see this as tedious and unproductive effort. Yes, it can be if not done properly or the plan is not acted upon. It needs to have assigned responsibility with measures that cause accountability and retooling of the plans based on in market responses.

Have you done this with your company yet? If not, what is stopping you? You don’t have to be the CEO, although that clearly would help. You can put this into action at any level and your success will attract others to you.

If you need a format, we have a simple one that has proven to work effectively across a broad range of industries. If you need help using it or whatever other format you choose, please contact us. We are experts at this type of work.

Just get started before the slate fills up with old carryovers.

Thanks.

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

The 12 Days of Strategic Planning Questions

“The 12 Days of Christmas” is a Christmas song that chronicles a series of gifts that are given just prior to Christmas. These are wonderful gifts on their own, but when taken together can be overwhelming. Think of all those animals and people.

Conversely, this article is a series of gifts for you, that on their own are valuable but taken together can really jump start your business progress. December is the month for final revisions to the strategic planning for companies that operate on a calendar year basis. Yes, we have recommended that it be done more frequently, at least every 6 months, but as a start, once a year. Here are 12 questions to ask about the plan you are creating - one for each of the 12 days of Christmas, so to speak. Despite appearances, since the questions are simple, the answers are not. They need study and reflection and of course action as you put them into your plan. Enjoy a new one each day.

1. Are you making your numbers now? If not, why not?

2. How has your target market changed in this past year? What are the key challenges that face your customers?

3. How well do your offerings solve the needs of your customers? What do your customers say?

4. What was the greatest success of your organization this past year? Does your plan provide for making this repeatable?

5. What was the greatest stress on your organization? How have you corrected this and set up processes that can operate without causing this stress?

6. If you were to evaluate your people, who would be in the top 10%? What are you doing to increase their impact on the organization and prevent turnover with them?

7. Given the significant talent pool that is currently unemployed, who are the 20 % of your organization that are least effective and how can you upgrade from the pool? This needs to be done surgically, rather than with a general cut.

8. What bottleneck is causing increased costs? As the economy improves and sales rise, how will you keep up with the new production requirements cost effectively?

9. How are you capitalizing on social media to increase your business?

10. What metrics are critical to monitoring the success of your plans? How are you measuring them and what are you doing to keep them in range?

11. What three things will you initiate that will make a significant difference to the results this next year? How do they leverage your and your company’s core competencies?

12. Do you actually have a written business plan that has been shared throughout the company?

Ask and answer these questions and you will have a better plan. Contact us if we can help.

Thanks and Merry Christmas

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Branding Your Competition

Branding your competition, is that right????

We recently wrote about branding your competition as a way to make marketing work for you. Several people have asked us to say more about this as it seems so counterintuitive.

Branding is essentially the image that is created in the minds of customers or potential customers that will cause them to act in a certain way. Done correctly with solid support from what is branded, it can produce higher margins and is extremely valuable. Branding is created either intentionally or unintentionally. Customers and clients do develop a point of view and you may not like what they develop. Therefore, it is important that you work to create the correct image for you and your brand to the greatest extent possible.

Companies spend significant effort and resources to create a positive brand image. Clorox liquid bleach is essentially sodium hypochlorite solution. The generic house brands at supermarkets are also sodium hypochlorite solution. But, in the minds of consumers, Clorox is much, much more. In fact, Clorox works with many retailers to help them promote their bleach as the low price alternative, leaving Clorox as the premium priced (and premium margin) choice. Generic pharmaceuticals are mandated by the FDA to be identical in efficacy and safety to the branded product. Yet, people continue to insist on having their prescriptions filled with the brand name and pharmaceutical companies foster that attitude with their promotional messages to both doctors and patients. Some brand companies actually manufacture the generics through a subsidiary.

In both of these cases and many more, companies are effectively establishing the quality image in the minds of their target audience.

So why would you want to spend any effort on branding the competition? Negative advertising and promotion generally is not very effective. Reflect on the political ads last month for proof of this. However, making a positive statement about your competition and “slotting” them into a limited position in customers’ minds does work effectively. If you can select for your customers where and when they choose your competitors, you can also set up the times and places they choose you for more advantageous sales. You can define the basis of comparison in a manner that you win.

Here are some examples of how this might work. Southwest Airlines has said, “United and the other big carriers let you select your seat in advance. You can even pay for upgrades to get better seats. With Southwest, we keep prices low in part, by letting you choose your seat as you board the plane. Any seat. It also lets us leave on time. Plus, we don’t charge for bags.”

In golf, Titleist says, “Our balls are not the least expensive. They are what the pros play most because of distance and control. A little bit extra cost will give you better performance and isn’t that what you really want?”

In consulting, there are some very prestigious consulting firms. They are large, expensive and take a long time to complete their projects. But they are good, right? In fact, there is a saying that nobody ever got fired for hiring them. However, there are consulting firms that have the same level of expertise in their senior people, have lower overheads, are more flexible and faster and don’t use your dollars to train junior people. Branding the big firms here is relatively simple.

In all of these examples, branding of the competition takes place. There are many, many other examples. You have had fixed in your mind an element or two about the brands and it should provide a favorable position for you.

Let us know if we can help you create the right branding for your company and products and how to make it competitive.

Thanks,

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management

Value of Branding for B2B Executives

Highlights from the Silicon Valley Brand Forum at Symantec

On October 12, 2010, a group of seasoned brand professionals gathered at Symantec Corporation in Mountain View, CA to discuss ways in which B2B companies are leveraging consumer brand marketing techniques in their own brand management.

John Maver of Maver Management Group began the event with a presentation about the challenges of getting B2B management to adopt a B2C view of brand marketing based on his 30+ years with Procter & Gamble and his current consulting with B2B companies.

John talks about key things you can do to sell the value of branding to B2B executives:



Contact John if we can help you and your company.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561

Maver Management

Peace of mind

How is your piece of mind these days?

The pace of business is getting faster and faster. Customers and clients are becoming more demanding and lead times are getting shorter and shorter. Unfortunately payments are stretching out which causes financial stress to many companies. This financial stress is compounded by the business increases and the inventory and accounts receivable builds that go along with it. Cash flow is under pressure. Priorities are shifting and today’s top project may be gone tomorrow. The cutbacks in personnel have caused process problems and often times those employees who remain are handling multiple responsibilities, some of which are outside their personal core competencies.

Are you experiencing any or all of this in your company?

It can make you feel like you are out of control. We have written often about the importance of a written business plan that identifies for the company and all of the employees the direction you want to go and how you expect to get there. Having this game plan significantly reduces the stress. While it may not solve all of the pressures outlined above, it can put you more in control and that changes the entire outlook for you and the business.

You do have a written business plan, right???

How is it working for you? If you are having problems, perhaps either you have the wrong plan or it requires a tune up. Let us know if we can assist you in this.

A related question is, what do you have as your “security blanket”. As I watch our children over the years and our grandchildren today, I realize that all of them have a “security blanket” of some form. It can actually be a blanket or a stuffed animal or something comforting. But they all have one. They turn to it to reduce stress and give them peace of mind.

You may be asking yourself, “What does this have to do with me? I am a mature adult and I have no need for something this childlike.” In part, you are correct. You probably don’t want a real blanket or stuffed animal. But you do need something or someone toward which you can turn to help ease the stress and provide peace of mind. Take a look at pro athletes. They all have personal coaches, attitude coaches, motivators etc.

Most senior executives do not have anything like a “security blanket” and would never admit that they needed one. However, we encourage you to reflect on that issue for a moment. When times are stressful or you are having difficulty working through thorny issues with the business or an employee, to whom can you turn for help? You can’t go to your subordinates. They would sense weakness and really just want solutions not problems. You can’t go to the Board or to your boss. They too want solutions. After all, that’s for what they hired you. Spouses are loving but generally not involved enough in the business or its intricacies to provide unbiased help.

So to whom can you turn?

We recommend, hiring on retainer a senior, experienced professional who has been where you are and can provide solid, unbiased feedback, guidance, motivation and even training to you. This person can serve as a sounding board to let you explore alternatives as you work through challenges and opportunities. This trusted advisor, who keeps all of your interactions confidential, can be your “security blanket”.

You may not think this idea would work for you. Let me suggest that you take a look at some children and see how relaxed they are when they have their security blanket. What are you missing?

Contact us if we can be of assistance. We have been providing “security blankets” for many clients for years.

Thanks

John

John Maver
President
Maver Management Group
(925) 648-7561
Maver Management